Effective as of 1st of august 2025

1. Introduction to Data Protection

At VV Pro Foods ApS, we take your privacy seriously. This Privacy Statement explains how we collect, handle, and protect personal data. It outlines what types of personal information we process, how we use it, and the rights you have under current data protection legislation.

We only gather and retain personal data that is necessary for specific, legitimate purposes — whether for contractual obligations, legal compliance, or other justified needs. All data processing is conducted in accordance with the General Data Protection Regulation (GDPR) and relevant Danish laws.

This notice may be updated from time to time due to legal changes, technical developments on our website, or enhancements in our services. For any questions regarding how we handle your personal information, please refer to Section 9 for our contact information.

2. Data Security Measures

VV Pro Foods ApS has implemented both technical and organizational security measures to protect your personal data appropriately.

In certain cases, we collaborate with external partners — such as IT service providers, auditors, or insurers — who may have access to your personal information. We ensure these relationships are governed by data processing agreements to maintain confidentiality and integrity.

Access to personal data is limited to relevant employees, managed through controlled permissions, logging, and oversight. Regular backups are performed, and data is stored on secure servers with restricted access, ensuring resilience against data loss or breaches.

3. Privacy Information for Suppliers, Customers, and Business Partners

During your collaboration with VV Pro Foods ApS, we may collect and process personal data necessary for our professional relationship. This includes general contact information such as name, title, company name, address, phone number, and email of relevant individuals within your organization.

We use this data to:

• Fulfil contractual obligations and deliver agreed goods or services,
• Communicate effectively with our clients, suppliers, and partners,
• Manage invoicing, logistics, and contract administration.

If you are not directly involved in the contract, our basis for processing your data remains a legitimate interest required to manage the business relationship efficiently.

4. Cookies and Website Use

Our website uses cookies — small, passive text files stored on your device — to enhance your browsing experience. Cookies help us remember your preferences and improve overall functionality, but cannot access personal data or introduce malicious software.

You must consent to our cookie usage to access the full features of our website: www.vvprofoods.com Please be assured that our cookies do not contain personal data.

5. Sharing of Personal Data

VV Pro Foods ApS only shares personal data with third parties when there is a clear and lawful reason for doing so. This may include:

• Our affiliated companies,
• IT and system providers,
• Insurance or financial institutions,
• Auditors,
• Public authorities when legally required.

In some circumstances, we may be compelled to disclose data by court order or regulatory requirements.

6. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes outlined in this statement or to comply with legal obligations. Retention periods may vary depending on the type of data, the reason for its collection, and contractual requirements such as warranty claims or regulatory recordkeeping.

7. Your Data Protection Rights

Under applicable laws, you have the right to:

• Access the personal data we hold about you,
• Request correction or deletion of inaccurate or outdated information,
• Restrict or object to certain types of processing,
• Request data portability,
• Withdraw your consent if processing is based on consent.

You may also file a complaint with the Danish Data Protection Agency (Datatilsynet) if you believe your rights have been violated.

To exercise any of your rights, please send a written, signed request to VV Pro Foods ApS, including your name, address, contact details, and the reason for your inquiry. We may require additional information to verify your identity. We will respond within one month from the date of receipt.

8. Contact Information

For questions or concerns about how VV Pro Foods ApS handles your personal data, please contact:

VV Pro Foods ApS
Højvangsvej 4
9400 Nørresundby
Email: info@vvprofoods.com

9. Submitting a Complaint

If you are dissatisfied with how your personal data is processed, you are welcome to contact us at info@vvprofoods.com. We will review your concern and respond accordingly.

Alternatively, you may submit a complaint directly to the Danish Data Protection Agency. Guidance on filing complaints can be found at: www.datatilsynet.dk